Sign-ups while the front desk is closed.
Most gym enquiries happen at 9pm — after the gym closes but before the prospect goes to bed. The bot books trial classes, qualifies memberships, runs goal-based onboarding, and handles class cancellations — across Instagram, WhatsApp, web, voice, and SMS reminders.
Six channels, one inbox.
From the 9pm Reel that caught their eye to the SMS reminding them about Saturday's class — one bot, one history, one experience.
Voice
AI phone agent picks up when the front desk is closed. Books trial classes 24/7.
Reels and Stories drive sign-ups. Comment-to-DM captures the lead.
Member comms, PT scheduling, group challenges.
Web chat
Sticky widget on your site. Tour booking + class schedule.
SMS reminders
Class reminders + waitlist alerts. Cut no-shows 60%.
Messenger
Click-to-Messenger ads for trial offers. Facebook fitness audiences, low CPL.
How the bot fills your classes while you sleep.
From a late-night Instagram Reel to a confirmed trial class booking — without anyone at the front desk. Here's how the conversation runs across your key channels.
Trial booking to long-term member.
Nine workflows used by independent gyms, boutique studios, and franchise fitness operators.
Free-trial booking
Books trial class directly into your Mindbody / Glofox / WodHopper schedule.
Membership sign-up
Qualifies goals + budget. Books a tour. Direct sign-up where membership terms are simple.
Class booking
Browse this week's schedule. Book + waitlist. Cancel with one tap.
Personal training
Books PT discovery sessions. Routes to the right trainer based on goal.
Goal onboarding
New members complete a goal + history flow. Routes to the right coach.
Lapsed-member win-back
Member hasn't visited in 30 days? Personal nudge with a re-engagement offer.
Workshops & challenges
Special programmes promoted to active member list. Direct enrolment.
Nutrition queries
Membership add-ons routed to qualified nutritionists. Pre-qualified leads.
Review collection
Long-term members get a Google review nudge. Lifts ratings, drives new sign-ups.
Trials booked. Members retained. Less reception load.
Front desk freed for actual members. Sign-ups don't stop when the gym closes.
Real clients in this space.
Engagements with named clients across adjacent industries. Tap any card for the full story.
Multi-location? Build the master flow once.
Most gym chains teams don't have the time or specialist team to build chatbots in-house. We build, integrate with your existing systems, and run it on retainer. You focus on the work that grows the business.
- ✓ Multi-location rollout from a single master build
- ✓ Integration with Mindbody, Glofox, and more
- ✓ Lead-to-member qualification flows built and tested
- ✓ Class booking and re-engagement automated
- ✓ Ongoing optimisation as your offering grows
Stop missing the 9pm prospect.
Trial bookings overnight, member onboarding automated, retention sequences running. Try free or have us build it.